Call to Order: President Andrew Slade called the meeting of the Duluth Public Library Board to order at 4:30 p.m. on Tuesday, February 24, 2010, and reviewed the agenda.
Members Present: Dan D'Allaird, Sister Edith Bogue, Jane Brissett,
Liz Benson Johnson, Virginia Katz, Printha Markert, Andrew Slade,
Peter Spooner, Martha Watson
Also Present: Carla Powers
The board had planned to meet with Mayor Ness at 3:30 today, but the Mayor had to cancel the meeting. He has been invited to attend the March board meeting.
Watson suggested moving the "Communications/Correspondence" section of the agenda to the bottom of the agenda as an FYI. Powers will do this with the next agenda.
Approval of Minutes
The Library Board minutes of the January 26, 2010 meeting were approved, with the correction that Brissett was also in attendance at the State of the City event.
A. Friends of the Duluth Public Library - Markert
Friends are helping to staff the library's display at Family Fun Fest at the DECC this weekend. There will be a special media sale May 7 and 8. At the last meeting the Friends voted to turn over $10,000 to the library. The group is looking into the possibility of getting a large banner to hang over Superior Street to advertise the book sale.
B. Arrowhead Library System - Brissett
ALS is supporting a proposal to change the formula for regional library basic system support. Basing the support on a three-year average would be beneficial to ALS. The strategic planning consultant gave a report at the last board meeting. There is a strong focus in strategic planning on determining what the community wants from its library. The Museum Pass Program is getting underway, and there was discussion about how this program will be publicized. Spooner and Johnson expressed interest in having some brochures available at Tweed and the UMD Library.
C. Manager's Report - Powers
The Manager's Report was reviewed. There was discussion about the recent decision to cut back on staffing at some of the public desks in order to make additional staff time available for cataloging and processing new materials. Board members requested an update on this effort at the next meeting. There was also some discussion about the Senior Aide program. Bogue suggested that it might be to the library's benefit to offer some type of work that would help people improve their computer skills, because that could result in more people wanting to do their work experience at the library.
"Talking Points" About the Library and Its Needs - Powers distributed some statistics that could be used as a jumping-off point. There was consensus that this is too much information for the purposes of talking points. Bogue gave suggested guidelines for a so-called "elevator speech," which include a initial informative sentence followed by two or three more sentences if the person is interested in finding out more. The three major issues to focus on would be the library as a vital City service, branch hours, and equitable funding as it relates to reimbursement for nonresident use.
Combined Library Board/Foundation/Friends Meeting - This meeting took place on December 8, 2009, and it was well attended by all three boards. Library board members in attendance agreed that it was helpful and that more overlap between each of these boards would be an improvement.
Review of Internet Use Policy - There was consensus that the policy should be shortened enough to fit on one page. Watson volunteered to work on it and present another draft at the next meeting.
Recommendation for Change in Loan Periods - New loan periods were approved as recommended. There were questions about the large limits on the number of items that can be checked out. The board asked Powers to discuss this with staff and bring a recommendation to the next meeting.
Election of Officers in March - This was discussed and
the bylaws were consulted. Bylaws stipulate that officers can
serve a maximum of two consecutive terms and that the election
of officers takes place at the annual meeting in March. According
to the minutes of the March 24, 2009 meeting, Slade and D'Allaird
both were re-elected to a second term as president and vice president
at that time.
The meeting adjourned at 6:25 p.m.
The next meeting will be on Tuesday, March 23, 2010, at 4:30 p.m. in the Library's Conference Room.