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Call to Order: President Brissett called the meeting of the Duluth Public Library Board to order at 4:30 p.m. on Tuesday, April 22, 2014. Powers requested that discussion of holding a meeting at the West Duluth Branch be added to the agenda under new business. On a motion by D’Allaird, seconded by Markert, the agenda was approved as amended.
Members Present: Jane Brissett, Dan D’Allaird, Virginia Katz, Printha Markert, Megan Oswald, Peter SpoonerAlso Present: Carla PowersAbsent: Sister Edith Bogue, Frank Jewell
Minutes: Brissett suggested adding a note that the March meeting took place at the Mt. Royal Branch. On a motion by Spooner, seconded by Katz, the library board minutes of the regular meeting of March 25 were approved with this change.
Friends of the Duluth Public Library – PowersThe written report was reviewed. D’Allaird, Katz and Brissett offered kudos on Brian Freeman event, which was nicely done and got a good turnout.
Duluth Library Foundation – KatzTwo longtime board members – Dean Casperson and Mark Melhus – have reached the end of their term on the foundation board. They will be replaced by Mike Altman and Dr. David Sproat. Another vacant seat is in the process of being filled. Bill Arezzo is now the board treasurer. “Libations and Learning at the Library” will take place November 8.
Main library needs assessment. Powers provided an update. There was a meeting a few weeks ago to touch base on the process and discuss whether Whitney Crettol and city planners could both be involved in facilitation. Powers has talked with Crettol and she is open to the idea as long as city administration has no objections to paying an outside facilitator. A contract has been approved for an assessment of the current Main Library and West Duluth Branch. This process is expected to take a couple of months. There was discussion of non-book collections and exhibits, whether they should be factored into space planning and whether a policy is needed to address them. Spooner will put together some language to be considered by staff.
Joint Friends/foundation/board meeting. The group is looking at organizing a meeting the first Monday in June following the foundation board meeting. Details will be finalized after the new Friends’ board president is elected in May.
Collection development policy and process for challenging material. D’Allaird shared the documents that he drafted. The Statement of Concern form includes excerpts from the policy on the back. The board will review the documents and finalize the policy at next month’s meeting.
Fine amnesty week. Powers provided background on this idea, which was brought forward by Councilor Larson. Motion by Katz, seconded by Oswald, to approve the concept of fine amnesty week for children before the start of the summer reading program. Motion carried unanimously.
Annual award to recognize outstanding library supporter. D’Allaird proposed this idea, which came up as he was reading old board minutes from the time the Main Library building project took place. Many local nonprofits have programs to recognize people who have made particularly important contributions, but the library does not. Choosing an outstanding supporter each year would provide an opportunity for the three boards to work together on a project. There was discussion about the difficulty of deciding whom to recognize, but consensus was that the award would be worthwhile and has the added benefit of bringing awareness of the many volunteer efforts that help sustain the library. It will be placed on the agenda for discussion at the joint Friends/foundation/board meeting.
Approval of annual report. Board members offered a few corrections to their contact information included in the report and asked for clarification on R27 “other direct support” and E10 “collection total.” On a motion by D’Allaird, seconded by Markert, the annual report was approved with these corrections.
Review of chapter 2 of “From Awareness to Funding.” This was tabled until next month when Bogue can lead the discussion.
Date for meeting at West Duluth Branch. Motion by Katz, seconded by Spooner to schedule the June 24 meeting at the West Duluth Branch. Motion carried unanimously.
There was discussion of the recent article in the Duluth News-Tribune regarding the elevator, and more general discussion about clipping and/or printing out articles about the library for review at board meetings. Board members agreed to collect articles as they see them in the news.
Adjournment: The meeting adjourned at 5:50 p.m. The next meeting will take place on Tuesday, May 27, 2014.